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Can I share a macro enabled workbook?

Author

David Richardson

Updated on March 16, 2026

Can I share a macro enabled workbook?

Excel does not store its macros separate from the workbooks in which they work; they are embedded within the spreadsheet. Sharing macros means sharing workbooks, perhaps in the form of a master workbook on which all others can be based.

Moreover, how do I share a macro enabled Excel workbook?

  1. Make sure the workbook is saved as a macro enabled, with the extension ". xlsm".
  2. Make sure the macro script is saved within the workbook modules not personal.
  3. In order for someone else to run the macro, they need to enable macro, a pop up security message will prompt the user when they open up the file.

Also Know, how do I send a macro to another user? Start Microsoft Excel on your computer. Create a new spreadsheet with macros as you normally would. Click “File” on the Excel ribbon bar, and then click “Save As.” Enter a name for the workbook in the “File Name” field, and then select “Excel Macro-Enabled Workbook” in the “Save as Type” drop-down list.

Secondly, does macro work in shared workbook?

Once you share a workbook, any Visual Basic project it contains is no longer accessible. Excel can't deal with multiple users editing the same macros, so it simply prevents changes to those macros. You can't record new macros, either. However, you can run macros from shared workbooks.

How do you create a macro that can be used in any workbook?

Here are the steps to create a Personal Macro Workbook in Excel:

  1. Open a new workbook or any existing workbook.
  2. Go to the Developer tab in the ribbon.
  3. Click on Record Macro.
  4. In the Record Macro dialog box, specify a name (default is fine too).
  5. In the 'Store Macro in' drop down, select Personal Macro Workbook.
  6. Click OK.

How can multiple users update an Excel spreadsheet at the same time?

Set up a shared workbook
  1. Click the Review tab.
  2. Click Share Workbook in the Changes group.
  3. On the Editing tab, click to select the Allow changes by more than one user at the same time.
  4. In the Save As dialog box, save the shared workbook on a network location where other users can gain access to it.

What is Excel macro enabled workbook?

Macro enabled is a normal excel document (xls/xlsx) that allows you to record redundant tasks as macros and then run them in your excel workbooks. Once you have added a macro (or script as mentioned below), then these workbooks become macro enabled (xlsm).

How do I share Excel?

How to share an Excel file
  1. On the Review tab, in the Changes group, click the Share Workbook button.
  2. The Share Workbook dialog box will appear, and you select the Allow changes by more than one user at the same time.
  3. Optionally, switch to the Advanced tab, select the desired settings for tracking changes, and click OK.

How do I create a macro enabled workbook in Excel 2016?

Follow these steps to save a macro-enabled workbook:
  1. Click the File tab and then choose Save As. The Save As dialog box appears.
  2. Enter a name and select a location for your workbook.
  3. Click the Save as Type drop-down arrow. A list of file types appears.
  4. Select Excel Macro-Enabled Workbook. Excel adds the .
  5. Click Save.

How do I create a multi user spreadsheet?

Set up a shared workbook
  1. Click the Review tab.
  2. Click Share Workbook in the Changes group.
  3. On the Editing tab, click to select the Allow changes by more than one user at the same time.
  4. In the Save As dialog box, save the shared workbook on a network location where other users can gain access to it.

How do you save a macro so others can use it?

Saving and Transferring Macros in a Workbook File
Click “File” on the Excel ribbon bar, and then click “Save As.” Enter a name for the workbook in the “File Name” field, and then select “Excel Macro-Enabled Workbook” in the “Save as Type” drop-down list. Click the “Save” button to save the workbook and the macros.

How do I permanently save a macro in Excel?

Save Your Excel Macro for Use in All Workbooks
  1. Click Record Macro on the Developer tab as you normally would.
  2. In the Record Macro dialog box, choose Personal Macro Workbook from the Store macro in: dropdown options.
  3. Complete the macro as you normally would.
  4. When you exit Excel, you will be prompted to save changes made to the Personal Macro Workbook. Click Save.

Can I send a macro to someone else?

If you want to share your macros with someone else, you can copy it to the XLSTART folder on other computers, or copy some or all of its macros to the Personal. xlsb file on other computers. If you have one or just a few macros that you want to share with others, you can send them the workbook that contains them.

How do I export a macro?

Export your VBA code for use in another Excel application
  1. Open the workbook that contains the code you want to export.
  2. Press [Alt][F11].
  3. Right-click UserForm1 in the Project Explorer.
  4. Select Export File.
  5. Navigate to the folder where you want to save your form.
  6. Give the file a name and click Save.

What is a Personal Macro Workbook?

A Personal Macro Workbook is a hidden workbook in your system that opens whenever you open the Excel application. Related: How to Automatically Open Specific Excel Files on Startup. It's a place where you can store macro codes and then access these macros from any workbook.

Where is the Personal Macro Workbook saved?

In Windows 10, Windows 7, and Windows Vista, this workbook is saved in the C:Usersuser nameAppDataLocalMicrosoftExcelXLStart folder. In Microsoft Windows XP, this workbook is saved in the C:Documents and Settingsuser nameApplication DataMicrosoftExcelXLStart folder.

How do I share a personal macro workbook?

It's not possible to share your Personal. xlsb between computers, but you can copy it to the XLSTART folder on other computers. If you have one or just a few macros that you want to share with others, you can send them the workbook that contains it in an email message.

What is a macro name?

A macro is a fragment of code which has been given a name. Whenever the name is used, it is replaced by the contents of the macro. Object-like macros resemble data objects when used, function-like macros resemble function calls. You may define any valid identifier as a macro, even if it is a C keyword.

How do I create a macro?

How do I create macros?
  1. Using the mouse that you want to configure, start Microsoft Mouse and Keyboard Center.
  2. In the list under the button that you want to reassign, select Macro.
  3. Click Create a new Macro.
  4. In the Name box, type the name of the new macro.
  5. Click in Editor, and enter your macro.

How do I save a macro in all workbooks?

Save Your Excel Macro for Use in All Workbooks
  1. Click Record Macro on the Developer tab as you normally would.
  2. In the Record Macro dialog box, choose Personal Macro Workbook from the Store macro in: dropdown options.
  3. Complete the macro as you normally would.
  4. When you exit Excel, you will be prompted to save changes made to the Personal Macro Workbook. Click Save.

Where did my macro go?

If your macros disappeared, we suggest you locate the file name in the following location C:Users******AppDataRoamingMicrosoftExcelXLSTARTSent. If you're able to find the file click on Macros Button on the Developer Tab and click on the drop down near macros in.

How do I export a Personal Macro Workbook?

Saving and Transferring Macros in a Workbook File
Click “File” on the Excel ribbon bar, and then click “Save As.” Enter a name for the workbook in the “File Name” field, and then select “Excel Macro-Enabled Workbook” in the “Save as Type” drop-down list. Click the “Save” button to save the workbook and the macros.

How do I recover a Personal Macro Workbook?

Steps to Enable Your Personal Macro Workbook
  1. Navigate to your Excel Options (File tab >> Options)
  2. Click the Add-ins menu on the left-hand side of the dialog.
  3. In the Manage drop-down, select Disabled Items (last choice)
  4. Select Personal Workbook and click Enable.
  5. Restart your Excel Application.

How do I make my Personal Macro Workbook open automatically?

Follow these steps:
  1. Display the Excel Options dialog box.
  2. Click Add-Ins at the left side of the dialog box.
  3. Using the Manage drop-down list (bottom of the dialog box), choose Disabled Items.
  4. Click the Go button.
  5. If the Personal workbook is listed as disabled, select it and then click Enable.
  6. Close all open dialog boxes.

Can you run a macro across multiple workbooks?

Question 3: Can You Access Information in Another Workbook with a Macro in a Different Workbook? The answer is yes. When you start to refer to other worksheets and workbooks, you are moving beyond the types of macros that the macro recorder provides and moving on to a powerful stage in your macro building progression.

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Can I share a macro enabled workbook?