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How do you insert a caption for an image or a table?

Author

Christopher Duran

Updated on March 08, 2026

How do you insert a caption for an image or a table?

Word
  1. Click the picture you want to add a caption to.
  2. Click References > Insert Caption.
  3. To use the default label (Figure), type your caption in the Caption box.

Similarly, you may ask, how do I add a caption to a photo in a table?

Click the picture you want to add a caption to. Click References > Insert Caption. To use the default label (Figure), type your caption in the Caption box.

Subsequently, question is, how do you write a figure and table caption? Captions

  1. A figure caption is centered under the figure; a table caption is centered above the table (if a caption is more than one line, make it left justified).
  2. A Figure and its caption should appear on the same page.
  3. All captions should start with a capitalized word and end with a period.

Also to know, how do you insert a caption for an image of a table in Word?

Add captions

  1. Select the object (table, equation, figure, or another object) that you want to add a caption to.
  2. On the References tab, in the Captions group, click Insert Caption.
  3. In the Label list, select the label that best describes the object, such as a figure or equation.

How do you keep a caption on a figure in Word?

After you insert the figure and apply “Figure - keep with caption” to the image, press enter to add a new line below the figure. At the beginning of the paragraph; navigate to the References tab, and select Insert Caption in the Captions block. Click the New Label button in the Insert Caption dialog box.

What is a table caption?

Captions and summaries provide information that can help users find, navigate, and understand tables. A caption functions like a heading for a table. Most screen readers announce the content of captions. Captions help users to find a table and understand what it's about and decide if they want to read it.

How do you reference an image?

Include information in the following order:
  1. author (if available)
  2. year produced (if available)
  3. title of image (or a description)
  4. Format and any details (if applicable)
  5. name and place of the sponsor of the source.
  6. accessed day month year (the date you viewed/ downloaded the image)

How do you label a table?

Tables should be:

Labeled with the table number and descriptive title above the table. Labeled with column and/or row labels that describe the data, including units of measurement. Set apart from the text itself; text does not flow around the table.

How do you insert text into a picture?

Add Text to Photos on Android Using Google Photos
  1. Open a photo on your Android device.
  2. At the bottom of the photo, tap Edit (3 sliders icon).
  3. Tap Markup. You can also select the color of text at this screen.
  4. Tap Text tool.
  5. Enter your desired text.
  6. Select Done when you've finished.

How can I add labels to my photos?

Select a photo or photos, find the "Title" field at the bottom of the screen (and also the "tag" field if you want to add tags or keywords), and type in your caption. If you later open the file in another location, that caption will travel with the photo.

How do you add a title to a table of figures?

If you add, delete, change, or move captions, use Update Table so the table of figures reflects your changes.
  1. Click on the table of figures in your document. This will highlight the entire table.
  2. Click References > Update Table.
  3. Select an Update in the in the Update Table of Figures dialog box.
  4. Click OK.

How do I keep a table with a table caption in Word?

To do that, click anywhere in the last row of the table. Then: Word will keep the last paragraph of the table on the same page as the caption below it.

To do that:

  1. In Word 2000 and earlier: Insert > Caption.
  2. In Word 2002 and Word 2003: Insert > Reference > Caption.
  3. In Word 2007 and Word 2010: References > Insert Caption.
How to Cross-Reference Captions in Microsoft Word
  1. Put your cursor where you want the cross-reference to appear.
  2. From the References tab, in the Captions group, select Cross-reference .
  3. In the Cross-reference dialog box, select the reference type and other options.
  4. In the For which caption section, select the item you want to reference and select Insert .

How do you set up a table of contents in Word?

Create the table of contents
  1. Click where you want to insert the table of contents – usually near the beginning of a document.
  2. Click References > Table of Contents and then choose an Automatic Table of Contents style from the list.

How do I make a list of tables?

To create a combined list of tables and figures
  1. After the table of contents, click where you want to insert the list.
  2. In the Insert menu, pull down to Index and Tables.
  3. Click Table of Figures.
  4. Check Include label and number, Show page numbers, Right align page numbers.
  5. Click Options.
  6. Click OK.
  7. Click OK.

What are captions?

A caption is a brief description accompanying an illustration. The description underneath it that says "Hugh's First Birthday" — that's the caption. The Latin root of caption is capito, which means "seizing" or "holding." What do captions have to do with seizing?

How do you write a description of a table?

Tips
  1. Start by saying what information is shown.
  2. In the second paragraph give an overview of the most important features of the information.
  3. Be selective and choose the key observations and trends.
  4. Divide your observations into paragraphs about different aspects of the data.

How do you write figures?

To write in figures means using the digits 0-9 to write the number and not use words. Here we have the words 'twenty two', to write this in figures I would put 22. If you see the words 'four hundred and two', in figures this would be 402.

How do you write a legend for a table?

Make sure to consider the below points when writing legends in your manuscript or poster.
  1. Place captions above the table and align to the left (typically).
  2. Place captions below the figure.
  3. Use titles for both figures and graphs in oral presentation slides and posters.

Can you put figures in introduction?

4 Answers. I would assume that there is no formal rule about figures in the introduction (at least i haven't heard of it). Still, it would be unusual because introductions tend to not get into specifics. I'd guess it depends on the context of your paper, but if you keep it very simple and brief, you should go for it.

How do you describe a table in thesis?

Need to Know:
  1. Tables must appear in the text as near as possible to the discussion relating to them.
  2. DO NOT insert a table in the middle of a sentence.
  3. Tables must be numbered consecutively using Arabic numbers throughout the thesis, as should figures, examples, and illustrations.

What is the difference between a figure and a table?

Tables are numerical values or text displayed in rows and columns. A Figure is any type of illustration (chart, graph,photograph, drawing maps ) other than a table.

What image types are considered to be figures?

All types of visual displays other than tables are considered figures in APA Style. Common types of figures include line graphs, bar graphs, charts (e.g., flowcharts, pie charts), drawings, maps, plots (e.g., scatterplots), photographs, infographics, and other illustrations.

Do you italicize figure titles?

Basics. In APA style, a figure is any representation of information that does not use rows and columns (e.g., a line graph, map, or photograph). The figure title belongs one double-spaced line below the figure number. The title should be in title case and italics.
Insert the cross-reference
  1. In the document, type the text that begins the cross-reference.
  2. On the Insert tab, click Cross-reference.
  3. In the Reference type box, click the drop-down list to pick what you want to link to.
  4. In the Insert reference to box, click the information you want inserted in the document.

How do I keep a table on one page in Word?

Keeping Tables on One Page
  1. Select all the rows in the table.
  2. Display the Home tab of the ribbon.
  3. Click the small icon at the bottom-right of the Paragraph group. Word displays the Paragraph dialog box.
  4. Make sure the Line and Page Breaks tab is selected. (See Figure 1.)
  5. Make sure the Keep Lines Together check box is selected.
  6. Click on OK.

How do you put a title above a table in Word?

  1. Launch Microsoft Word and open the document you want to edit.
  2. Place the text cursor in the top left cell of the table in question, before any text it contains.
  3. Press "Enter" if the table is at the top of the document; press "Ctrl-Shift-Enter" if the table is at the top of a section.

How do you reference a figure in Word?

On the References Ribbon, in the Captions Group, click the Cross-reference () icon. Select the type of item you are referencing from the Reference type pulldown. For figures, select Only Label and Number from the Insert reference to: pulldown, unless you want the entire caption to appear in the text.

What is the default label for a caption?

Word allows you to define different labels that are used with your captions. In the caption "Figure 7," the word "Figure" is the label portion of the caption. By default, Word provides three standard caption labels: Figure, Table, and Equation. If you want, you can define different labels for use with your captions.

How do I move a figure caption in Word?

Captions for figures and tables - Word 2010
  1. Click on the figure or table where you want the caption to appear.
  2. On the References tab, click the Insert Caption button.
  3. In the Caption window, in the Label menu, select the label Figure or Table.
  4. In the Position menu, select where you want the caption to appear.
  5. Click the Numbering button.

How do you keep a table title in Word?

In the table, right-click in the row that you want to repeat, and then click Table Properties. In the Table Properties dialog box, on the Row tab, select the Repeat as header row at the top of each page check box. Select OK.

How do I move a caption in Word table?

Written Instructions:
  1. Right-click the object you wish to caption and select Insert Caption… from the shortcut menu.
  2. In the Caption dialog box, select the label that applies to the object you have selected (e.g. “Figure” or “Table”) and select the positioning of the caption (e.g. above or below the object).